One of the biggest pros of being an event planner is that you can be a part of some pretty unforgettable moments. This is especially true if your specialty is putting on one-of-a-kind concerts for different artists and musicians from all over the world!
There’s nothing quite like being in the room (or stadium, or arena) when your hard work comes to fruition, and thousands of people are singing and dancing along to their favorite songs. But putting on a concert is no easy feat.
There are many moving parts, and if even one element falls through, it can ruin the whole show. So, how do you make sure that your concert is a success? Here are a few essentials for putting on a successful concert:
The Concert Grounds
When planning a concert, the first thing you’ll need to do is secure the venue. This can be tricky, as popular venues can often be booked up far in advance. You’ll need to book the concert grounds as early as possible.
If you’re having trouble finding a space, consider looking for smaller or more intimate venues or renting out a space specifically for the concert. What matters is that you find an area large enough to accommodate the number of people you’re expecting and that has good acoustics.
The Musical Talent
Of course, no concert would be complete without the talent! Most of the time, the entertainment companies are in charge of finding the event planners for their shows. So, if someone hires you to plan their concert, you won’t have to worry about booking the talent.
However, if you’re planning a concert on your own, you’ll need to start reaching out to different artists and bands to see if they’re available and interested in performing. This is often the case if you want to put up a music festival for local bands or fundraising concerts for a cause.
The Marketing and Promotion
If people don’t know about your concert, they’re not going to show up! Marketing and promotion are vital to ensuring that your concert is a success. There are many ways to market and promote your concert online, including:
- Creating a website or landing page for the concert
- Posting about the concert on social media
- Reaching out to local media outlets
- Putting up flyers and posters around town
- Handing out promotional materials like stickers and buttons
By getting the word out there about your concert, you can increase the chances of people showing up and having a good time. It’s essential to create a working calendar for all your marketing and promotional activities so that everything is planned out and ready to go in the weeks leading up to the concert.
You’ll also have to plot the starting date of your ticket sales and make sure that you have a plan for handling sold-out shows if that’s the case. After all, you should always expect the best! But it’s also your job to make a plan B, just in case something goes wrong.
The Reinforcements
To ensure the safety of your talents and concert-goers, you’ll need to hire security guards and medical personnel. Hiring guards from trusted security firms to help control the crowd and make sure that everyone is behaving themselves is especially important if you’re expecting a large turnout.
Medical personnel will be on hand if anyone gets injured or falls ill during the concert. It’s always better to be safe than sorry, so make sure that you have a good team of security guards and medical personnel on standby. That way, you can rest assured knowing that everyone at your concert will be safe and sound.
The AV Equipment
You can’t have a concert without a sound system, and you can’t have a sound system without sound technicians! These are the people who will make sure that the music is sounding its best and that the concert is running smoothly.
You’ll also need to ensure that you have enough microphones, speakers, screens, and other AV equipment to accommodate the number of people you’re expecting. This is often one of the most expensive parts of planning a concert, so be sure to factor it into your budget.
The Final Touches
After you’ve taken care of all the essential elements, it’s time to start thinking about the little details that will make your concert even more special. Things like stage lighting, pyrotechnics, and special effects can take your show to the next level and really wow the crowd.
You should also consider hiring a professional photographer or videographer to document the concert. This is a great way to create lasting memories for both the performers and the audience. And make sure to book them in advance!
As you can see, a lot goes into putting on a successful concert. So, if you thought that planning a concert was easy, think again. You can ensure that your concert is a hit with music fans by following these tips!
